With today’s economy, everyone in a business needs to work twice as hard to succeed. Business owners are cutting corners by decreasing the funds for much needed resources, and by retrenching, and not hiring more employees. Because of that, employees left in the office are expected to multi-task, and cope with overwhelming workloads.
If this is your situation at work, or if you’re overwhelmed with your tasks just the same, then you probably know how stressful (and crazy) it is. However, you’re somehow “forced” to stay in the job because you need it, and it’s not that easy to find another job. If the workload in your current job is driving you crazy, and you know you just can’t quit that easy, what are you going to do?
The answer is simple. Find a better way to handle your workload, and deal with your stress. You know what they say, “It doesn’t get easier. You just get stronger.”
Here are some tips to help you get through your tasks and deal with your impossible workload, without the unnecessary stress:
- Admit the fact that you can’t do or finish everything quickly. The idea of “catching up” with your piled up work is a hoax. Your workload will continuously build up; just take all the work emails you get, for example. Even if you try to finish your work on Friday, more work will fill its spot on Monday. The best thing to do is admit the fact that you can’t do everything, and learn to say “No” to your boss and colleagues nicely.
- Categorize your work. Divide all the work and emails you have into 3:
- Urgent tasks that require your attention
- Tasks and emails of your department or team, that doesn’t really require your input or attention
- Priority jobs that need to be done now, or else all hell breaks lose
After categorizing your work, concentrate on the priority jobs and ignore the rest, or schedule those tasks for a later time.
- Get rid of activities that affect your productivity. A lot of employees never fail to find time to read funny emails, text friends, or chat with their office mates, despite of their heavy workload. There is nothing wrong with this, however, there are times when these seemingly innocent activities take too much of your time. To avoid this, start your day with a focus to get things done. Set up multiple reminders that will tell you what you’re supposed to do next, every time you finish a task.
- Leave time for yourself. Don’t jump from one assignment to the next all the time. Take a short breather, every 3 hours of continuous work. Studies say that even a 15-minute break can renew your energy, and prevent you from feeling burned out at work.
When you feel overwhelmed again, even after following these tips, stop and look at the big picture of things. Once you have assessed the “mountain” of tasks that you have to do, break it down into manageable tasks. Remember to take a break every time you feel the stress creeping in.