Why are entrepreneurs having a hard time delegating tasks? Business owners are known to juggle dozens of roles and work at once. You would think that delegating work would be easier to do. After all, what could be better than having other people do the menial work for you?
Delegating is a skill. Like all skills, there is a right and wrong way to do it.
Here’s how you can delegate properly—so you won’t have to do the work yourself!
Use a checklist when delegating. It’s tempting to assume the person you’re delegating tasks to will know exactly what you want and deliver accordingly. You do need to work at getting your point across clearly, and in chronological order.
Before sending off the to-do list, make sure your instructions answer the following questions:
- What do you want accomplished?
- How do you want the task to be completed?
- What type of outcome are you expecting?
- Are there portions where an employee can make his own decisions? If yes, give the details.
- When is the deadline?
If the task is complicated, provide as much information as you can. Give employees an instructional video when necessary.
Don’t rush when providing information
Even if you have several things clamouring for your attention, rushing requests when delegating tasks will only take more time in the long run. Be as detailed as possible when communicating what you need. The time you spend elaborating what you expect is time well-spent.
When giving instructions orally, remember to breathe and talk slow. Always proofread emails or text messages you send. Mistakes can be avoided and the quality of work you receive in return is worth the effort.
Do a test-run
Instead of piling a ton of work when delegating tasks, allow them to learn the ropes one-step at a time. This will give them more confidence and mastery in their specific professional roles. NEVER make the mistake of handling a new employee a complicated task with 10-check points before you’ve shown him how to do the simple tasks first.
One at a time
Let him focus on one task, then check his work. You can also correct mistakes or sloppy performance along the way when you allow your employees to focus instead of juggle several tasks at once.
Progress to the next step or new task when you’re both confident the first one was done properly. Doing things gradually will eliminate the need for constant supervision, and give you free time to work on the other things in your work calendar.
The temptation to micromanage is an all-too-common mistake for many entrepreneurs.
You will also gain the confidence of your employees, allowing them to find fulfilment in their jobs. It will take some practice and you might have to fine-tune your communication efforts when delegating.